Wild Ambassadors: Marketing and Communications Team: Communication Coordinator

Communications Coordinator

General Description:

The Communications Coordinator will be responsible for the regular internal and periodic external communications regarding the current activities within Wild Campus, including the composition of our annual newsletter, Wildflyer, in late Spring Quarter.

Responsibilities of all Team Members:

  • Attend mandatory weekly team meetings and find out what you missed from another Team Member if you must miss a meeting.
  • Write down the dates for all deadlines provided by your Team Leader in your calendar and set reminders.
  • Meet all deadlines your Team Leader has set in your team’s Action Plan, as well as any set by Directors.
  • Communicate any and all problems to your Team Leader, unless the problem involves this leader, in which case you should speak to your Director directly. We believe good communication is the key to a healthy organization, so please come forward about any issues that may arise immediately so a solution can be identified.
  • Alert your Director if you think the workload is not being shared equally by all Team Members.
  • Maintain organized digital documentation of your team’s activities as well as resources used during the year and regularly load them to the Smartsite.
  • Maintain list of people that your team encounters to further expand Wild Campus’ network using the template provided in the Wild Torch document.

Responsibilities of the Communications Coordinator:

  • Compile bi-weekly updates from all Team Leaders into an internal communication piece, called the Wild Update, sent out via email. Include a favorite photo from our Campus Wildlife social media campaign from the last two weeks (or another better one you haven’t already used yet).
  • Design template for the Wild Update, so that it is uniform week to week.
  • Condense the Wild Updates into an e-newsletter (one per year), called the Wild Journal to be sent to our email list. Though the primary content of this publication should be exciting news of Wild Campus’ recent (or past) activities, a major underlying goal is donor stewardship and supporting our fundraising efforts.
  • Throughout the year, collect the most exciting news, most illustrative photos from our Facebooks, and most thoughtful quotes in on place in preparation for the composition of our end-of-year printed publication, Wildflier. This should be a two-sided, color publication, that should illustrate the impact that Wild Campus has had on our campus, highlight our proudest achievements, and most of all thank our generous donors and faculty/staff volunteers.
  • You are Wild Campus’ official, unofficial historian, which means your should add all of you compositions (Wild Updates, Wild Journal, and the Wildflier) printed out with dates to the Wild Campus Log (binder) and read all previous entries to help supplement your writing.

Qualifications:

  • Must have strong writing and communication skills.
  • A genuine aspiration to change the world for the better.
  • A belief that individuals can make a difference, and that the difference is worth the effort.
  • Ability to work individually and within a larger team.
  • Punctual and reliable.
  • Actively seeks help from more knowledgeable sources and/or fellow members.

 

Timeline:

Fall Quarter:

  • Team Members selected near mid Fall Quarter.
  • Orientation Meeting — meet your fellow Team Members and get familiar with what Wild Campus does. First team meeting will be set for mid Fall Quarter.
  • Create meeting schedule for remainder of quarter at first meeting.
  • Meet with Marketing and Communication Advisor(s) to discuss the plan for the year.
  • Review template for the Wild Update, set any changes you’d like to make early on so that it is a standard format.
  • Compile first bi-weekly update from all Team Leaders into the first Wild Update.
  • Send this draft to your Director for review (all publications will be reviewed by all Directors before being sent out/published to ensure accurate information and point out any potential problems). If major revisions are necessary, make the necessary changes, then send it back for review. If no major revisions are necessary, then send the Wild Update out via email through Smartsite.
  • Print out the Wild Updates as you write them and place them in an organized fashion in the Wild Campus Log.
  • Begin collecting the most exciting news, most illustrative pictures, and most thoughtful quotes in on place in preparation for the composition of our end-of-year printed publication, Wildflier.
  • Continue sending out a Wild Update every other week.
  • Receive the Wildflier’s general template from the Graphic Designer, and discuss the layout together.
  • Begin composing the Wild Journal e-newsletter (donor-focused).

Winter Quarter:

  • Continue sending out a Wild Update every other week.

Spring Quarter:

  • Continue sending out a Wild Update every other week.
  • Condense the Wild Updates into the Wild Journal e-newsletter and send it to your Director for review. Follow the same revision process as with the Wild Update, but be even more cautious than before.
  • Begin writing and arranging the various short stories and pictures into a first draft of the Wildflier.
  • Meet with the Marketing and Communications Advisor(s) to discuss this first draft for constructive feedback on content, look, and style.
  • Make any necessary changes to the Wildflier per the Advisor’s suggestions and send this second draft to your Director for review. The Directors will likely have some suggestions because it is such an important and highly public document.
  • Send the final draft with all revisions included to your Director, who will send it to the Graphic Designer for final layout.
  • Coordinate the distribution of the fliers around campus and town.
  • Turn in Wild Torch document (template provided) as your team’s final project.

 To apply for this position and/or any others (Click Here)!

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